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East Sussex County Network Scouts
Minutes of Committee Meeting
21:50 hrs 07/05/2005 at Bushy Wood Campsite, Hailsham
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Present |
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Name |
Post |
Name |
Post |
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Steve Allen |
CSNC |
Graham Henshaw |
CSNAL Central |
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Roger Gibbs |
DCC |
Rob Cave |
Coord Seaford |
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Steve Sims |
CSNA (minutes) |
Liz Coles |
Coord Brighton |
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Apologies for Absence |
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Name |
Post |
Name |
Post |
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Phil Collins |
CSNL |
Dale Shepherd |
Coord Peacehaven |
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Scott Feltham |
CSNAL East |
Chloe Stevens |
CSN Treasurer |
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Guest |
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Name |
Post |
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Frances Gibbs |
ACC Beaver Scouts |
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Item |
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Action |
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1 |
Steve Allen welcomed everyone to the meeting. Our thanks go to 2nd
Willingdon Scouts for the loan of their site since the kitchen on V2 was
out of use undergoing repairs. |
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2 |
The minutes of the previous meeting were read and approved subject to a
correction of Roger Gibbs’ Post abbreviation from ACC to DCC. |
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3 |
Matters arising: |
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3.1 |
(Ref item March 05 - 4.9) Steve Allen has approached Tim Petken to see
if he would take on the 18 – 25 representatives post (currently Rob Cave
is the only rep. but will relinquish later this year). Liz Coles agreed
that if Tim takes up the post (and can provide transport to meetings) then
it would make sense for her to accept the post as the second
representative. |
- SA
- LC
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3.2 |
(Ref item March 05 - 5.1.1) Subscriptions were further discussed and it
was agreed that after checking the letter which Steve Sims has prepared
would be activated for those who had expressed a wish to be active members
but were still in default. Further to earlier discussions it was accepted
that Network Subscriptions should be set at £2.50 per month regardless of
the date of joining. |
- SA
- CS
- SS
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3.3 |
(Ref item March 05 - 6) Broadoak meeting to be followed up. |
SA |
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3.4 |
(Ref item March 05 - 6.3) A first meeting date with Liz Metcalfe did
not take place and a second meeting date has now been arranged. |
SA |
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3.5 |
(Ref item March 05 - 6.4) Information has now been received that the
previous figure for a charity stall at Fresher’s week was overstated by
a factor of 10! The cost is £60. Roger Gibbs believed, with some
certainty, that the County would be prepared to subsidise this cost. Liz
Coles and Steve Allen agreed to follow this up. It was agreed that a full
programme would be required to support this recruitment effort. |
- SA
- LC
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3.6 |
(Ref item March 05 - 9.3) Ardingly dates should be corrected to June
9,10 and 11th. Phil Collins to report back any interest in
staffing the display. Steve Allen to contact The Real McCoy (Peacehaven)
to see if any members might be available. |
- PC
- SA
- DS
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3.7 |
(Ref item March 05 – 9.4) Approach to Tina for assistance with
Special Needs group was unsuccessful. Item not closed |
ALL |
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3.8 |
(Ref item March 05 – 10) Dates for future meetings were proposed by
Steve Allen as follows, and will be at the Red Lion, Willingdon unless
otherwise informed: |
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Friday July 1st |
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Friday 9th September |
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Friday 4th November |
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Steve Sims to give list to Landlord |
SS |
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4 |
Area Leaders Reports. Steve Allen asked that, in future, the categories
under which coordinators should count members will be expanded to show: |
ALL |
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Paid up Members |
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Active Members |
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Members at University |
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Potential New Members |
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Lost Members |
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4.1 |
Counts (estimated) were as follows: |
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Peacehaven |
Brighton |
Seaford |
| Paid |
11 |
1 |
7 |
| Active |
8 |
1 |
5 |
| Uni |
3 |
0 |
2 |
| New |
1 ? |
0 |
1 |
| Lost |
0 |
- |
2 |
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5 |
Item 5 – Census/Subs returned was deferred in the absence of the
Treasurer |
CS |
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6 |
Network Conference. It was agreed that a very low cost (cheap!) event
is required to attract Members, and that the Conference could then be part
of it. It was suggested that there be provision for many activities, all
of which would basically be very enjoyable. Many essentially silly
suggestions were made of the type that would appeal to Network Members. It
was proposed that the event should be based on a Saturday afternoon, to be
followed by the Conference in the evening, then an overnight camp for
those wishing/able to take part.
Steve Allen undertook to find a suitable date. Both Bushy Wood and
Broadstone Warren would be considered for a venue. Cost would be an
implication.
Phil Collins and Anvil Network (Seaford) will be actioned to undertake
the organisation of the Event and Conference. |
SA
PC
ANVIL |
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7 |
Bog Seat Challenge. The linking activity suggestion, i.e. joint
Explorer/Network activities is to be followed up. Potential dates are to
be determined by the examination of existing calendars so that they can be
synchronised with other events in the County. Roger will supply the Team
Meeting dates at which such events are discussed, and which take place
towards the end of each year.
It was suggested that Vicky Clare has extensive wide game experience,
and could be asked if she would assist. It was agreed at Roger’s
suggestion that close cooperation with Derrick Payne would be essential. |
RG
SA
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8 |
Any other business |
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8.1 |
Visit of Polish Scouts to the area being coordinated by Nigel Lindsay.
Nigel was on-site at Bushy and had a short discussion with the Steves. He
left a proposed itinerary for the visit, but was unaware of the age split
of the visitors, which could be from 12 to mid twenties.
The biggest problem to be met by Network in offering assistance is our
absence of funds. We would be in a position to offer labour only, and
sponsorship elsewhere would need to be sought. It was suggested that
Rotary, Round Table or Lions might be able to offer some sponsorship, and
it was agreed to ask Phil Collins if he could action a reconnoitre for
funds. The itinerary suggests that we could be most of use when the
visitors return to the Eastbourne area from Brownsea and stop overnight on
their way to Dover. A campfire with entertainment and food is suggested. |
PC |
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8.2 |
CRB Clearances for Seaford Members. Rob Cave is to suggest potential
dates for Steve Sims to visit Seaford and complete CRB forms for members
who do not have them. Steve will select from the options and forward
details of necessary documents that must be present to be verified. |
RC |
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8.3 |
Investitures. In response to a query from Rob it was agreed that it is
not necessary to have a flag available for investitures. The Union Flag
was also seen as suitable if a Network flag was unavailable. East Sussex
does not have a Network Flag because its design was felt to be inferior,
and its cost high. |
ALL |
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The formal meeting closed at 22:59hrs |
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Following the formal meeting a management analysis of aims, objectives
and roles for the Network Team took place. The results of the analysis
will be the subject of separate documentation by Steve Allen |
SA |
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The Team turned in somewhere between 2:00 and 3:00 a.m.! |
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